Look Forward to Seeing You and Your Family for Both Events

Inviting people by email to events, meals or meetings is very common in business concern. Although the style of the email and the vocabulary used is different if yous are inviting a customer/client to an event than if you are inviting a work colleague or supplier to a business coming together, the content and structure of about types of invitation is almost the same.

Y'all basically tell them in the email:

• What yous are inviting them to
• Why you are inviting them (although this is not always necessary)
• When and where it is
• And ask them to confirm if they can attend

But only including all this in your email, won't mean that everybody will actually say 'yes'. Although the coming together or event may seem important to you lot, it may non to the people you're inviting. So you need to persuade them it is. And you do this by making it sound interesting, useful or necessary for them.

In this online exercise (with a quiz at the end) on emails of invitations, you'll run into 2 examples of good concern invitation emails (the first to work colleagues to a meeting and the second for customers to an event). From these yous'll larn and remember English phrases (both formal and less formal) that are used for inviting people to events or meetings and how invitation emails should be structured.

To persuade somebody to go to a meeting they said they couldn't go to, see the online exercise on ' how to write an electronic mail to make somebody attend a coming together '.

To meet our other exercises and examples for over 20 dissimilar types of business emails and communication on writing them, become to our email exercise menu .

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Exercise & Examples:

Read the following two examples of unlike types of business emails of invitation. The first is a less formal invitation to a work colleague to a meeting. The second is a formal invitation to a client to a presentation.

When reading them, judge what the meaning and use of the words/phrases in bold are from the context (the judgement) you lot detect them in. For case, what does 'I am writing on behalf of' mean and why is information technology used in the following sentence?:

'My proper noun is Sue Jenkins and I am writing on behalf of Reef Technologies plc.'

By doing this, it'll help you to both recollect them and use them correctly in your ain emails. When you take finished reading the examples, do the quiz at the end which will make sure that you practice and when you take completed it, give you information on how they are used and why.

Email 1

How-do-you-do Ian,

We're belongings a meeting on the current problems with the calculator systems and I'd appreciate information technology if you could come. Having somebody like yourself in that location from the legal section is important because of the problems we've had with the loss of client data.

The coming together volition take place next Th at 2pm in meeting room 3 in the Corley Building in Leeds.

If at that place's annihilation you would like to talk over in the meeting, send it to me by email and I'll include it in the meeting's calendar.

Permit me know as shortly every bit possible if you can attend.

Regards,

David Mitchell
Information technology Project Director

Email 2

Dear Mr Smith,

My proper name is Sue Jenkins and I am writing on behalf of Reef Technologies plc.

Nosotros are pleased to announce that nosotros are sponsoring a series of presentations on the time to come of renewable free energy. The presentations are going to exist performed by earth-renowned experts in the field (for instance Dr Josh Bartlett from MIT and Mrs Jennifer Wood from Clean Futurity inc.) and will consider future advances in the technology of renewable engineering science.

Due to your company having worked with Reef Technologies plc in the past, we would like to invite you to the result. The event will exist held at the Randalls Conference Centre in Leeds between 3pm and 8pm on the 12 April 2013. If you require directions to the venue, please let me know.

If you would like to nourish, please confirm your attendance by replying to this email by the 18 March 2013.

If you have any questions virtually the event, please practise non hesitate to contact me past email (on sjenkins@reeftech.com) or by mobile/jail cell (on 07867 7433123).

I look forward to receiving your reply.

Yours faithfully,

Sue Jenkins
PR Managing director
Reef Technologies plc

Click to see 20 other e-mail/letter exercises & examples

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Quiz:

Now respond each of the below eleven questions with one of the phrases in bold from the above emails. To bank check your answers, printing the "Bank check answers" button at the bottom of the quiz.

When the answer is correct, this icon will announced next to the answer. Click on it to find extra data about the give-and-take/phrase (east.g. when, where and how to employ etc...) and a translation in Spanish.

ane.

A formal way of maxim 'will accept place', is

The event will exist held:
(phrase) This phrase is used when y'all want to tell a person where and when something (a briefing, meeting etc...) will happen. It is commonly used in formal invitations ('volition take place' is used in less formal emails) and is followed by details of the location, date and the fourth dimension of the consequence. For example, 'the event will be held at the Ringtree Hotel on the 12 January from 10am'. It doesn't matter if yous say the appointment or the location start, simply the time should always be the last affair you write.

'Outcome' is used in English to mean a large social/public occasion like a concert, anniversary, conference/congress, presentation etc... If you want y'all to be more specific, yous tin supplant 'upshot' with the actual matter y'all are inviting them to, eastward.1000. 'the concert will be held...' 'Event' is not used to hateful business meetings or meals (which are mostly not big or public), and so in these cases, you lot should employ 'meeting' or 'meal' instead.

In Castilian: " el evento se celebrará" .

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2.

A polite mode of proverb 'I want you to come' or 'yous should come', is

I'd capeesh it if you lot could come:
(phrase) This polite phrase is used to recommend/request that the person receiving the invitation goes to the result or meeting. It's a politer way of saying 'I want you lot to come'. You normally employ this phrase as role of the invitation (e.g. 'there's a meeting on tuesday and I'd capeesh information technology if you could come up'). You tin as well supersede 'come up' in this phrase with 'go far' (sounds breezy) or 'attend' (sounds more formal) with no change in meaning.

Although y'all tin can use this in formal invitations, I would but use this phrase in informal or less formal invitations. For formal ones, I would utilize 'I would exist delighted if you could come' instead.

In Castilian: "le agradecería que pudiera asistir" .

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3.

A formal phrase which is used to say which company you lot piece of work for/represent, is

I am writing on behalf of:
(phrase) If you are writing a formal invitation and accept never had any contact with the person earlier, you need to explain who you lot are and who you work for in the commencement line of the email. This is not merely used for politeness just then the person receiving it will know it's an authentic invitation and non just spam. 'I am writing on behalf of' is very formal and used to do this.

You would get-go the e-mail past saying who you are, followed past 'and' and and then 'I am writing on behalf of' and and so past the name of the visitor/organisation. For example, 'my name is Chris Greenish and I am writing on behalf of UNESCO'. Yous can likewise use the name of a person instead of a visitor/organisation.

A less formal way of maxim this phrase is 'has asked me'. But when using this, y'all demand to use the name of a person and place it in front of the phrase, due east.thou. 'my proper name'southward Chris Green and Peter Smith has asked me to invite you to...'.

In Spanish: "escribo en representación de" .

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iv.

An informal phrase used to inquire somebody to confirm chop-chop if they can nourish/go to the event/meeting, is

Let me know as shortly as possible:
(phrase) This informal phrase is like a polite order (because of 'as soon every bit possible') and is commonly used to ask somebody to confirm something. It's not merely used for invitations only also if y'all want somebody to ostend some information. For invitations, it should exist followed past 'if you tin attend/come/make information technology'. Information technology is always used at the very cease of the email.

I wouldn't recommend that you utilize it in formal invitations. In formal writing, it is not polite to brand orders (fifty-fifty if they are polite). Instead you should use 'if you would like to attend, delight confirm your attendance past the 13 March', which basically does the same thing but is a request and sounds a lot more politier.

In Spanish: "hágamelo saber lo antes posible" .

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5.

A phrase at the very end of an email which tells the person that yous are waiting for them to confirm, is

I expect forwards to receiving your reply:
(phrase) This formal phrase is used at the end of the email as a polite mode to remind the person reading it that they should/have to confirm the invitation or contact you. For invitations you tin replace 'receiving your reply' with 'hearing from you' with no change in meaning (e.k. 'I expect forward to hearing from y'all').

These phrases are common in both formal and less formal emails (like emails to work colleagues), only are not used in breezy emails.

These phrases are e'er written at the end of the email or letter, just before 'yours sincerely', 'regards,'etc...

In Spanish: "quedo a la espera de recibir respuesta por su parte" .

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6.

A less formal way of saying where the effect 'volition be held', is

Will take place:
(phrase) This phrase is used when y'all want to tell a person where and when something (a conference, meeting etc...) will happen. Information technology is commonly used in less formal invitations ('will be held' is used in formal emails). This phrase follows the proper noun of the thing you are inviting them to (east.g. 'the meeting', 'the presentation' etc...) and is then followed past details of the location, date and the time of the event. For example, 'the event will accept place at the Ringtree Hotel on the 12 Jan from 10am'. Information technology doesn't thing in which order y'all write the date, the location or the time.

In Castilian: "que tendrá lugar" .

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vii.

An formal phrase used to ask somebody to confirm if they tin can attend/go to the issue/meeting, is

If you would similar to attend, delight confirm your attendance by:
(phrase) This formal and polite phrase is used in invitations to ask somebody to confirm with y'all if they can nourish an upshot or meeting. Information technology's polite because information technology simply asks them to confirm if they want to go (they don't have to exercise anything if don't).

This phrase can exist followed by saying either 'replying to this email by' and so the date (with no time) that y'all need a confirmation by (e.g. '...replying to this email past the xiii March') or just past the date (e.m. 'the 13 March'). For case, 'if yous would similar to attend, please ostend your attendance by 13 March'. It is always used at the terminate of the e-mail.

This phrase is only used in formal emails. For less formal invitations, you should utilize 'let me know by the thirteen March if you tin can attend/come/make it' instead.

In Spanish: "si quisiera asistir, se ruega confirmación de asistencia" .

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8.

A formal phrase used to ask somebody to nourish/get to an event, is

We would like to invite y'all to:
(phrase) This phrase is used to actually invite somebody to something. Information technology's basically a very polite and formal way of proverb 'do y'all want to go/come to'. It is followed by the name of the event/thing y'all are inviting them to (e.g. 'the car markers conference', 'the presentation', 'opening' etc...). For example, 'nosotros would like to invite you to the U2 concert at Wembley Stadium'.

This phrase is only used when the invitation is for an event which is something special or large (due east.yard. an opening of something, an art exhibition, a presentation etc...). It shouldn't be used for invitations to concern meetings or business meals, where you don't have to be so formal and yous can use 'are you bachelor to come' or 'can y'all make' instead.

In Castilian: "nos gustaría invitarle a" .

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9.

A not very formal phrase used to introduce what type of event/meeting you are going to take, is

Nosotros're property:
(verb) This ordinarily used phrase is used to innovate the type and name of the outcome y'all are having. In fact, 'nosotros're holding' in this context has the same meaning equally 'we're having' or 'we've organised' (both of which can exist used instead).

For meetings and well-nigh non-formal business invitations (sent to work colleagues or suppliers/customer you know well), information technology is very common to offset the e-mail with this phrase and and then follow it by the name/type of the consequence and sometimes its date and time. For example, 'we're property a department meeting at 3pm on Fri'. This is then followed past the judgement where y'all invite the person.

You lot can utilize 'I' instead of 'we' if appropriate.

In Spanish: "estamos llevando a cabo" .

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x.

A phrase used to offer to ship the person directions to become to the place/location, is

If you crave directions to the venue, delight permit me know:
(phrase) This formal phrase is used for politeness and for people who you lot retrieve haven't visited the location of the event before. A less formal mode to say the aforementioned is 'let me know if you need directions'.

To be honest, equally most people now have smart phones, information technology is not really necessary to transport directions. As long equally they take the address of the place (which you should include in the e-mail), they'll exist able to notice it. Withal, I would yet include this type of phrase in formal invitations, considering it is still polite to offer directions.

In Castilian: "si necesita saber el camino al lugar, por favor hágamelo saber" .

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11.

A very formal phrase used to introduce what type of event you lot are inviting the person to, is

We are pleased to announce:
(phrase) This phrase is used to innovate the proper noun/type of event you lot are inviting somebody to. It is very formal and should but be used for special or important events (eastward.g. a clemency outcome, a large party, an important presentation etc...) that you or your company take organised or sponsored. Information technology shouldn't be used for invitations to business meetings or to events that you have just bought tickets or seats for (similar a concert). In these cases 'we would similar to invite you to' is sufficient.

'We are pleased to announce' is followed by 'that we have sponsored/organised' then by details of the event. For case, 'nosotros are pleased to announce that we have organised a charity casino night on the evening of Friday 13 March'. This is then followed by a sentence where you and then invite the person.

A less formal way of saying the in a higher place example is 'we're holding a charity casino night on the evening of Fri 13 March'.

In Spanish: "nos complace anunciar" .

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Exercise

Now that yous empathise the new vocabulary, do it by creating your own electronic mail of invitation.

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Source: http://www.blairenglish.com/exercises/emails/exercises/how_to_write_email_invitation/how_to_write_email_invitation.html

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